Following the success of Aerospace Futures 2019 in Sydney, NSW, AYAA is seeking an ambitious, passionate, and motivated young aerospace leader to join the AYAA National Team as the Chair for Aerospace Futures 2020, to be hosted in Adelaide, SA in July 2020.

The applicant does not have to be based in Adelaide: The 2020 Aerospace Futures chair can be based anywhere in Australia.

Deadline for applications: Friday 23rd of August at 11.59pm AEST.

The Aerospace Futures Chair is responsible to the AYAA for the complete coordination and planning of the annual Aerospace Futures conference. The Aerospace Futures Chair will have the full support of the AYAA executive committee, however, they are required to be independently capable and be able to manage the event by independently calling on resources.

Previous Chairs have collectively sourced speakers and representatives from companies and governmental organisations that at the forefront of their respective fields. Over the years, the event has increased in size and calibre, with an annual relocation, as well as the introduction of a number of social activities and exhibition space.

Responsibilities

The Chair will work alongside the AYAA Operations and Projects Manager and the Aerospace Futures organising committee to fulfil their responsibilities.

  • Deciding and finalising the conference calendar, including preceding events, evening activities and social events, amongst others
  • Responsible for organising and liaising between venue management
  • Developing and maintaining a working budget, as well as managing finances and ensuring that the event does not finish on a loss
  • Sourcing sponsors, supporters, speakers, industry representatives and merchandise
  • Arranging the conference agenda, location, meals and timetabling
  • Making key decisions on delegate quota, delegate fees, the application process
  • Word processing of event materials such as the Prospectus, Delegate Handbook and Event Report
  • Organising the marketing campaign and effectively using available media to advertise
  • Note: This is an unpaid volunteer position.

    Estimated time commitment

    Applicants shall take heed that the Aerospace Futures Chair is required to put in as much time as necessary to fulfil their duties. Previous Chairs have expended at least 2 to 3 hours per week in preparation for the event, around 1 to 2 hours per week during the semester, prior to the conference, and 1 to 2 weeks of solid, full-time dedication immediately preceding the conference. This responsibility shall be taken into consideration before applying.

    Necessary Qualifications
  • Attention to detail, open-minded, quick-thinking, assertive, diplomatic
  • Confidence in public speaking, negotiation and conversation
  • Ability to effectively utilise and develop existing networks to foster conference participation by industry and academia
  • Capacity to foresee potential challenges and address them appropriately, as well as overcome any unexpected roadblocks
  • Management skills that enable the breaking down of large responsibilities into smaller, manageable tasks
  • Ability to constantly focus on immediate tasks whilst maintaining focus on the event as a whole, and ensuring that all aspects are fused in time for the conference to begin
  • Willingness to be involved with media engagements
  • Proficiency in word processing, email and online tools
  • No major roles in other societies or organisations - this is a major commitment that will require your full attention
  • It is imperative that the applicant be able to remain level headed, address potential last-minute changes in a rational and professional manner, and overcome any unexpected hindrances. Flexibility, as well as a certain degree of diplomacy, is required to ensure that sponsors, guests and delegates are well looked after.

    All applicants must be between the ages of 18 and 34 as of August 24th, 2019. Applicants do not have to be studying at university, or be working in the aerospace industry. The AYAA encourages applications from all backgrounds.

    For more information about this position, please contact Lewis McCluskey: lewis.mccluskey@ayaa.com.au

    Compensation

    If the successful applicant is not based in Adelaide, South Australia, partial or full compensation for flights and accommodation to and from Adelaide will be awarded in the form of an AYAA travel grant.

    How to apply

    To apply, please fill out the application process on the next page and submit the following items:

  • Resume (limit 2 pages)
  • Letter of Intent, detailing your suitability and motivation for the role (limit 1 page)
  • Examples of 3 past experiences relevant to the position and how they have prepared you for this role (limit 1 page)
  • Only complete applications will be considered.

    Timeline for applications

    Applications Open: 5 Aug 2019

    Applications close: 23 Aug 2019 at 11:59 AEST

    Announcement of Successful Applicant: 28 Aug 2019